How To Write A Bill For Payment
This article was co-authored by Jill Newman, CPA. Jill Newman is a Certified Public Accountant in Ohio with over 20 years of accounting experience. She received her CPA from the Accountancy Board of Ohio in 1994 and has a BS in Business Administration/Accounting. This article has been viewed 239,960 times.
A bill for payment, also called an invoice, is a document given to someone who makes a purchase, detailing the service performed and requesting payment.XResearch source For example, if you are a landscaper and added shrubs or plants to a client’s front lawn, you would give your client a bill for your service in order to receive payment.
Billing Customers Who Are Past Due
Did you know that research shows small businesses across the United States are owed as much as $825 billion in unpaid invoices? Its a common problem across many industries and the landscaping industry is no different.
Unfortunately, its a problem that can be perpetuated when smart billing practices are not performed. Debt continues to mount when landscape companies continue to bill customers who are not up-to-date on paying their account.
This is not always intentional. Oftentimes landscape companies dont even realize how far behind a client has fallen as they continue to perform services for them. Thats because they dont have an easy way to closely track the data. But as the debt builds, the likelihood of it being paid back may decline.
Butlandscaping billing and scheduling software can prevent this from happening. Thats because its much easier to keep track of who is past due. You can bring up that data quickly and easily. Within the software, there is a tool that would allow you to look at all of your clients who have been invoiced and are 45 to 60 days past due. You could then choose to put a hold on those services. The software would notify everyone in the company that there is a hold on that account and that services should be stopped until the client catches up. This will prevent debt from continuing to mount and help your company to get back on track.
The Reality Of Your Market And What It Means To You
Theres a funny thing about lawn care. While you dont want to compete on price thats to say you dont want to be the lowest priced guy out there you will certainly have to be competitively priced.
This means that youll want to close customers on the idea that youre competing with other landscapers on the quality of your service. However, what you need to know about lawn care customers is that they dont have much tolerance for price variations.
If the average price for an average lawn in your area is $35, then youre going to want to stay within $5 of that. Sure, there will always be idiots out there who say theyll do it for $20 but what those customers quickly find is that these low-ballers do a low-ball job of it.
Its funny how so many people will gladly pay more for quality for clothes or when they go out to eat, yet in this business, not so much. Its just a mindset, really. Yet as long as youre diligent and give them a fair bid, youre bound to do very well.
Pricing is one of those critical elements that tends to run a lot of newbies out of the business. Its not a matter of guesswork you need to have a formula for pricing.
Thats true for cutting grass, snow or leaf removal, fertilization, weeding and so on. Lucky for you, there is a way to do this that allows you to be accurate and plan for future revenue and growth as well.
You May Like: Where Are Ariens Mowers Made
Don’t Be Afraid To Follow Up On Unpaid Invoices
Many people’s least favorite part of owning a business is dealing with unpaid invoices. However, Skynova helps business owners track their invoices so they can easily and clearly identify which have not been paid by their due date. The next step is simply sending a friendly reminder either via mail, email, or a short phone call.
Having a regular plan for contacting customers about unpaid invoices can take the stress out of this interaction. You will likely find that, for most people, a simple reminder is all that is needed and the bill is paid promptly thereafter. These follow ups should always be handled in a courteous and professional way.
Calculate The Total Amount
The fourth step is the major section of the invoice. It will automatically calculate the total bill to be sent to your clients. In this section, you can enter the actions performed and the products used. For example, if you are using your personal lawnmower, you can enter the rate of its rent. You can add the hours you have put into the lawn care work and the hourly rates. The section will do all the calculations for you. Make sure you enter the right information, such as prices, tax, and discount rate. Just click on the plus sign to add more services performed.
Read Also: Who Sells Mtd Lawn Mowers
How To Collect Payment For Lawn Care
5 min read
Although you may have initially started your lawn care business because you love working outside and landscaping, getting paid is key to keeping yourself in business. In fact, you might find yourself spending more time making sales and checking on payment statuses than you do actually working on lawns.
You have a defined goal to provide excellent service and have imagined a flawless payment system, but an inefficient invoicing process can hurt your cash flow and slow down your business. Setting up a healthy payment process is what is going to help you keep your business running in slow and busy seasons.
It can get busy and your invoices may fall onto the back burner, so well give you a few approaches thatll help you set up a seamless invoice system. This can prevent any problems with payments so you can concentrate on your business!
How To Write A Lawn Care Invoice
Specifically creating a lawn care invoice requires you to include a number of different elements to ensure that you will have an effective and useful document. Understanding all the essential steps needed to create your own lawn care invoice is important. The steps for creating a basic lawn care invoice are as follows:
1. The first step that you need to do when creating your lawn care invoice is to add a header. The header should include the name of your business, address, contact information, and your businessâs email address. If you want a more personalized lawn care invoice, you can add your companyâs logo in the document.
2. Provide a title in the document that you will be creating. Write the words âLawn Care Invoiceâ at the topmost part of your invoice. With this, the recipient of the invoice will immediately know the type of document that they have received. You might be interested in a personal invoice.
3. Write the client details on your lawn care invoice. The name of your client, as well as their address, contact information, and other important details should be present in every lawn care invoice that you will create. This means that the client name indicated in the document is legally obligated to pay for the services that you have rendered. You may also like .
Don’t Miss: How To Grow Lawn Care Business
Landscaping Billing Blunders And How To Prevent Them
Billing is a fundamental process of your landscaping business. Thats because billing is your bridge to cash flow, making it an essential process that allows you to sustain your operations.
Despite the importance of billing, its a process that can go awry for many different reasonsand thats a big deal. Billing blunders can cost your business profit and should be addressed seriously. The last thing that you want to do is leave money on the table due to a billing mistake that could have been prevented.
Even so, you might feel as though youre struggling to find a good system that prevents you from making these errors in the first place. It might feel like a hopeless cycle. You know billing mistakes are being made but you cant seem to put a stop to them.
But have hope because there are solutions out there.
Lets take a look at some of the most common landscaping billing blunders and also look at ways they could have been prevented in the first place.
Lawn Care Job Management
Manage everything in one place with our lawn care management software. Easily access customer information and service history in less than 3 clicks.
WorkWave Service is very user friendly. I am almost completely self-taught and have found the reporting to be very helpful. Their support techs are responsive and quick.”
– Cheryl Hall, Ticer Lawn Care
Recommended Reading: Does Lowes Deliver Lawn Mowers
Professional Lawn Invoice Templates For Service Maintenance & Moving Jobs
Do you yearn to start a business or you have already started a lawn service job on your on your own in small scale? Then you must know how to come out with flying colors and make money in that business. Feel glad if you know the right way and dont feel sad if you have some doubts.
We are here to help you. Yes, we would like to let you know about the insight of lawn care service business and also offer you free invoice templates to bill your customer.
Also check out our Flooring Invoice Templates
Getting A Feel For The Work
Some of these may or may not be applicable to you, but theyll all hopefully give you some ideas
Cut a few lawns for friends and family:
When you first get started youll probably end up doing this anyway. Go to your parents home, a relative or two and maybe a couple of friends and offer to cut for them. You can give them a family discount and maybe even do a few cuts for nothing.
The idea is to establish your eye for estimating work time. Make sure that for each of these lawns, you measure out the square footage of the yard and note how much of the yard is actually grass to be cut. Also note how much trimming is required and how many edges need done.
Lets say that your moms house sits on a 75 X 75 lot. Finding the square footage is easy you just multiply the width times the length like this:
75 / 75 = 56,25.
Of course you have to account for the house, driveway, a pool, walkways, a patio, etc.
Then kind of look around and see how many bushes or planters need weed whacking.
You can even measure the edging lengths by walking along and counting steps. Figure on 3 feet per step.
So your moms house is about 2,000 square feet, has a double driveway, a curving walk to the front door and a screened in porch on the back. Theyve got hedges all around the house and a small flower bed in the front lawn. After cutting, trimming and edging and then blowing, heres what you find:
Mowing time: 20 minutes
Edging: 8 minutes
Blowing: 7 minutes
$52 X .75 = $39
First one is free:
Also Check: Get Rid Of Geese Naturally
Lawn Moving Invoice Template
This free invoice template is a simple one which will just talk about one service, and that is lawn mowing.
You need to mention whether it was only lawn moving the grasses or snow clearance based on the country you provide service.
Fill the remaining details in the template and print them to send as hardcopy or make it a PDF to send via mail.
How To Get Your Lawn Care Clients To Pay You
Im so tired of my lawn care clients being late on their payments or even worse, missing it entirely. I want to fix this problem, but I dont know where to even begin.
First off, youre not alone.
This is an extremely common problem among business owners especially lawn care business owners.
This article will show you:
- What actions you can take to prevent future late or missed payments
- Practices that make your expectations clear to the clients – from day 1
These are some tips thatll help you stop losing money, and nip this problem in the bud ASAP
Recommended Reading: Who Takes Trade Ins On Lawn Mowers
Keep Customer Service In Mind
Although your customers know they owe you money upon the jobs completion, its essential that you stay highly professional when you ask them for the payment. It really doesnt matter if you request by email, phone, or in person. Having a pleasant interaction and using proper business etiquette for invoices can help encourage repeat business. Additionally, people are more likely to recommend your company if theyre happy with every aspect of it, and this can bring in more work and money!
Bill Dunlop Lawn Service
Located in the center of Dallas, Texas Bill Dunlop Lawn Service has been maintaining and creating beautiful landscapes since 1947. We specialize in commercial/large residential landscape and sprinkler repair. Bill Dunlop Lawn Service is fully staffed and equipped to handle your lawn care needs. For more information on turning over your lawn care to the experts at Bill Dunlop and a free estimate call 214-352-9833.
Read Also: When Should You Aerate Your Lawn In Georgia
How To Run A Successful Lawn Care Business
There are countless tasks to manage, that much is clear, so we want to take the time to share some quick-fire tips on how to run a successful lawn care business.
- Organize your team to work efficiently
- Organize your clients and schedule wisely by using a lawn care scheduling app
- Focus on repeat business
- Keep tools and equipment clean and in working conditions
- Improve internal communication
- Send reminders to clients of upcoming appointments
- Follow up after completing a job
- Use great marketing strategies
- Have a clear weather policy
- Use lawn care business apps to automate processes
All of the following tips above ensure you have happy clients, happy employees, and a happy bank account.
You may find yourself wondering, what is the best way to make sure that all of the above to run a successful lawn care business are even possible?
I think we have established by now that a lawn care app gets you ahead of the competition and simplifies your internal processes to make your lawn care business run smoothly.
Cost Of Fertilizing Your Lawn
Your lawn needs the proper nutrients to look its best and your soil does not always have enough nutrients. This is where fertilizer comes in. Fertilizing your lawn is the best way to improve the health and appearance of your lawn.Fertilizers contain the necessary minerals and nutrients that your grass needs to grow to its full potential. But it is important to note that different types of grass require different fertilizers.
- The minimum cost for lawn fertilizer is $0.08/sf
- The maximum cost for lawn fertilizer is $0.48/sf
If you do not have the time or the tools to fertilize your lawn on your own, you can hire a contractor to do the job. If you hire a contractor, the cost of fertilizing your lawn is about $12-$15/hr. You can also hire a lawn care expert or professional lawn care company, which will bring your lawn fertilizing cost up to about $60 per hour, on average. The more experience someone has, the more it will cost. That said, if you go with an expert you will do the least amount of work and you will likely get the best results.
Don’t Miss: Lawn Dying In Patches
Lawn Care Maintenance Guideline Example
Service: Watering Guide / Grass
This service does not include watering. Water at least times per week during or when the soil is noticeably dry. Stop watering when . is not responsible for any damage done to lawn due to excessive weather causing erosion, pests or pets digging or eating lawn, or fungi due to over watering. Keep the top 2 inches of soil moist but not sopping wet.
Text Customers Crews And Employees With Lawnpro
Text your customers and let them know you’ll be there to service their property today all with one click!Create custom lists of customers to text based on days you will be there, services you perform, and more!Text an employee automatically when a new stop is added to their schedule and much, much more.
Read Also: Remove Clover From Grass
When To Bill Lawn Care Clients
An appropriate time to send an invoice is within 24 hours of a finished job. Sending an invoice too early or too late can leave a bad impression. Send them on a consistent, recurring basis that your client expects, like the last day of the month , or every Monday afternoon, for example.
While sending a paper invoice is an option, digital invoices are recommended. Its easier for you to maintain consistency, professionalism, and organization.
Plus, you can email or texting a digital invoice. This helps you confirm when they were received, and accept online payments. Your whole team can access digital invoices in the field, too, so nobody ever misses a beat when its time for a follow-up appointment.
Intersted in using something more efficient than a template?
How Can You Minimize Unpaid Lawn Care Invoices
Invoicing can be a complicated process especially if all the necessary steps and processes arenât done correctly. This can cause problems for the business which can lead to unpaid invoices. Listed below are some of the things that you can do to minimize having unpaid lawn care invoices.
- Always stick to a specific schedule when collecting payments from your clients. By sticking to a payment schedule, you can prevent payment delays or missing payments.
- Provide different payment options or methods for your clients. Businesses that provide a number of payment options are most likely going to be paid on time by their clients since providing different options for the client/s will make it a lot easier and more convenient for them when paying the business. You may also like free invoice samples.
- Your lawn care invoice should also indicate a specific pay date wherein both the business and the client/s have agreed to. It should also specify whether a client is required to pay a partial or full payment.
As a business owner, you need to ensure that proper invoicing is done when doing transactions with clients and customers. Refer to the guides listed above when handling your businesss invoices to ensure that you will have a smooth transaction with your clients, which will not only help your business grow but will also lead you to repeat business. You may also check our selection of other invoices such as a billing invoice, plumbing invoice, and a .
You May Like: How To Kill Wild Violet